How to Write an Introductory Email that Gets You Hired

Introductory emails are one of the most important parts of getting hired. They give the recruiter a sense of your personality, writing style, and professionalism. And if you do it right, they can also make you stand out from all the other applicants who use generic templates or don’t bother to send an email at all. Here are some guidelines that will help you write an introductory email that will get noticed – and hopefully land you an interview!

Introduce yourself

I am a 22-year-old woman who has always been passionate about education. I love to teach and have experience in tutoring, teaching English as a Second Language (ESL), and mentoring students who are struggling with schoolwork. With my degree in Elementary Education, I have the skills necessary for this job!

I hope you will consider me for this position!

Include a link to your LinkedIn profile or resume  

Here’s an example of what your email might look like:

Subject: Excited to speak with you about the Marketing Director position at ABC Corp!

Hi Jane,

My name is John Doe and I’m excited to connect with you about the Marketing Director position at ABC Corp. You can check out my LinkedIn profile at www.linkedin.com/in/johnjdoe to learn more about me and why I think I’d be a great fit for this role!

I look forward to hearing from you soon,

John Doe

***

Briefly explain why you are interested in the position and what sets you apart from other applicants

I am interested in this position because I love working with people. Some of my strengths include

– excellent time management skills,

– strong interpersonal skills,

– motivation to succeed

I am an outgoing person and very good with meeting new people. I know that this position will be a great fit for me because I feel like you are looking for someone who enjoys interacting with others which is one of my strengths. My main goal is to work hard and show that I am worth hiring.

Explain how you will follow up with the recruiter – by phone, email, or social media message

Please feel free to call me at (555) 555-5555.

I will also be sending you an email soon. I look forward to hearing from you!

Be polite and professional throughout the email

It is important to be polite and professional, even in an email.

– Do not use the word “sorry” unless you are apologizing for something.

– Use proper grammar and punctuation.

– Spend enough time on your email so that it seems like you took the time to craft it well.

– Do not try to include every single thing you have done.

Thank you for your time!

Sincerely,

Name

Address Line 1

Address Line 2

City, State Zip Code

Phone Number (555) 555-5555

Email Address Text Please reply by email when possible

End on a high note that makes it clear that you’re excited about this opportunity!

Common Mistakes in Introduction Emails

– Being too informal. Even though this is an email, you want to come across as professional and looking for a serious opportunity. Using words like “dude” or “ya’ know” are not okay in this situation.

– Including too much information One to two sentences about yourself is enough. Going on and on will make it seem as though you do not have a clear focus or are trying too hard to impress.

– Ending with “I look forward to hearing from you!” There is no need to say this since there is nothing else for them to reply to in the email.

– Using their name unless you know them personally.

– Asking too many questions This is not the time to ask about the hours or salary. You can choose one of these things to ask if it’s absolutely necessary. Otherwise, sending an email that does not include any new information will just be wasting their time.

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